How to get the Most from Your To Do List

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Time management is an important skill for everyone, but it’s especially important when running a small business because of the multiple hats that business owners tend to wear.

To Do Lists are an important tool in managing our days and weeks but most people don’t have a proper way to manage and use their to do lists. Here is a simple way to prioritise and get more from your to do list…

The first step is to get everything out of your head and create a Master To Do List. Then it’s reviewing this list in a systematic way to manage it and prioritise the tasks. I would suggest classifying all of the tasks into 5 areas, A through to E. If we start at the bottom…

E – stands for Eliminate. Review your list and remove anything that is no longer relevant. It may have been there for some time and no longer needs to be on the list.

D – stands for Delegate. Which are the tasks that you can get off your list and onto someone else’s.

C – are the “low” priority items. These are things that you don’t want to forgot about but they don;t really need any type of action in the near future. These are your “sometime maybe” items.

B – are important items but not for this week.

A – are the items that need to be actioned this week.

I would then review the A-items daily and flag or highlight the ones that need to be done today. Make this a habit every day and also review if things change and items need to move between A and B (and even C). It might take some time each day to review your list and plan your tasks but you’ll be much more organised, in control and effective.

 

By Anil Puri

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